Present Gerry Robinson (GR) (Chairman), Gerry McGuffie, Chris Bunning (CB), Rhod James (RJ), Richard Latham (RL), John Stembridge (JS)
Apologies for absence Steve Stoner (SS), Mike Beament (MB)
1. Minutes of last meeting
The Minutes of the last Committee Meeting, on 11th January 2010, were produced and approved.
RL confirmed that the 2010 fixture list had been sent out. He reported that this year the Burhill "Turkey Trot" date is already known, so that appears in the card.
Since the last Committee Meeting RL has now finalised the Sunday fixture of the 2010 Cornwall tour (Teign Valley). Mill Ride has also now been fixed as the venue for the Dearden Decanter in April.
RL also reported since the January Committee Meeting, Lamerwood has gone bust. After discussion with Bob Hill, the "Northern event" will now take place at Radlett Porters Park.
All of this new information appears in the 2010 fixture list. There was one error in the fixture list sent to members - Chartham Park is on Thursday 13th of May, not Friday 7th.
CB reported £7,000 (exactly) in current account and £6,355 on deposit. Total cash held is therefore £13,355. That consists of £2,158 of retained members' funds, a hole in one fund of £672, deposits for the Suffolk tour of £2,400 and net cash of £8,125. Of the £8,125, £4,000 has been allocated to the 2012 overseas tour. It was agreed to allocate an extra £1,000 towards the 2012 tour subsidy which takes the figure up to £5,000.
The 24 who have paid deposits for Suffolk are GM, Chris Charman, Charles Staveley, Eric Warburton, Mike Wells, Richard Trinnick, Andy Burn, Bob Hill, Nigel Caufield, RJ, Martin Dilke-Wing, Carl Boorer, Gary McCarthy, Peter Berring, SS, Mike Gardner, RL, Rob Faulkner, Rob Faulkner's guest, Graham Hanson, Mike Dearden, JS, Mike Luscombe and Simon Marrett.
In addition there are expressions of interest from Mark Adams and CB. Mike Gardner and Eric Warburton may also bring guests. It was noted that this was again a considerable turn out for a Spring tour.
Furthermore 6 deposits have already been paid for the Cornwall tour. Those signed up are Tom Fawcett, Mike Wells, Will Fairbairn, CB, RJ and George Dunsire.
CB reported who has not yet paid their 2010 subs. GR will prepare a Chairman's email in advance of the new season, to be sent to the membership. In that email he will chase those who have not paid their subs.
GM proposed two new members as follows:-
JS reported that all of the 2010 fixtures are now on the website. The accounts have been updated. He will continue to liaise with SS about plans to revamp the site.
The idea of having business links on the website was revisited. JS explained how this could be done, by adding to the membership details section a new field containing a business website address. JS will add this so individuals can supplement the site by entering details of their businesses.
GM reported on handicap changes for the new season as follows:-
The members present started their deliberations about the shirt for the new season on the basis of research conducted by SS thus far. GR will speak to SS to take this debate forward.